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Information for SAI Grant Recipients

Please be aware that you must report all other funding for any other project to be carried out during the same time period. You may not accept additional funding that exceeds your original budget for activities covered by this grant. If we learn that you have received funds from more than one sponsor for the same activities, we will rescind or adjust the amount of any award granted.

All grant recipients are required to submit a grant report. Please note that the grant report will be made public, distributed and read by faculty, staff and the larger community. Do not include any confidential information.

Please reach out to Diana Nguyen at diananguyen@fas.harvard.edu, 617-496-4862, or CGIS South 409 for any questions regarding this process.

WINTER

Notification Deadline: December 1
Form Submission Deadline: December 5
Grant Report Deadline: February 1

SUMMER

Notification Deadline: March 30
Form Submission Deadline: April 10
Grant Report Deadline: September 10

Undergraduate Students 

Harvard University requires you to complete the following tasks prior to receiving your award:

Tasks 

  1. Register at the Harvard Travel Registry
    Note that it is your responsibility to update your details should your plans or contact information change. You should also plan to update the Travel Registry with side trips you should take during the summer.
  2. Complete Online Pre-Departure Orientation
    If you have completed this orientation after April 1, 2015 you don’t need to re-watch it.
  3. Submit Health Clearance Form to HUHS or your primary care physician
    Most students will be able to complete the process by sending the required form to HUHS or their PCP for review and clearance without having to schedule an in-person appointment. As the turnaround from HUHS is 5 days, please plan ahead and start early. Please consult your doctor for information on recommended immunizations for travel to South Asia.
  4. Attend SAI Pre-Orientation Presentation (Date and Location sent via email)
  5. South Asia Institute requires you to submit the following forms and to Diana Nguyen, diananguyen@fas.harvard.edu 

Note for Undergraduates

Harvard College students are prohibited from traveling with Harvard funding to a short list of countries and regions. There are other countries and regions to which they can travel only if they agree to certain precautions. Your funding is contingent on your compliance with this policy. You must visit the Global Support Services site to review the Undergraduate Travel Policy and Travel Risk.

This information is updated regularly as events in the world transpire, and you must check the site regularly to ensure that your destination country has not been added to the list. If your country is listed or becomes listed, you may have to complete additional paperwork coordinated by the Office of International Education.

If your research project involves using human subjects, you must obtain approval from the Committee on the Use of Human Subjects. This can take time, so start this process immediately. Instructions and an application form can be found on the Research Administration Services site.

Graduate Students 

South Asia Institute requires you to submit the following forms and to Diana Nguyen, diananguyen@fas.harvard.eduSAI Grant Agreement – Winter Session Form, Summer Session Form.SAI Grant Agreement – Winter Session Form, Summer Session Form.

Note for Graduate Students

In addition, SAI strongly recommends that you register your trip itinerary at the Harvard Travel Registry to maintain an up-to-date record of your travel details and contact information.

 

Visas

Visa requirements for international students may be different from those for U.S. citizens. If you are an international student, you may need to check in with the Harvard International Office. The University has identified two vendors who can assist Harvard travelers with visa and passport issues for international travel. These firms can answer questions about visa requirements free of charge either via their websites or by phone.  For a fee they will assist travelers with the application process. For more information and to access their services go to traveltools.harvard.edu.

 

Important Links

 

Harvard Travel Assist

Travel Risk Ratings

Harvard Travel Registry

Visa and Passport Services

Harvard Pre-Departure Orientation

Health Clearance

Pre-departure Orientation Presentation

Important Dates 

 

OCTOBER 15: Winter Session Grant Applications Due 

DECEMBER 5: Winter Session Grant Recipient Forms Due

DECEMBER 8: Winter Session, Pre-departure Orientation 3:30 – 5:00

JANUARY 20: Winter Session Grant Reports Due

 

FEBRUARY 15: Summer Session Grant Applications Due 

APRIL 10: Summer Session Grant Recipient Forms Due

TBD: Summer Session, Pre-departure Orientation 3:30 – 5:00

SEPTEMBER 10: Summer Session Grant Reports Due